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Privacy Policy

This privacy policy discloses the privacy practices for stubbscole.com. This privacy policy applies solely to information collected by this website.

Information Collection, Use, and Sharing: We are the sole owners of the information collected on this site. Stubbs Cole collects two types of information about users of this website: “Personal Information” submitted through a contact form (including, but not limited to, your name, address, telephone number and e-mail address) and non-personally identifiable and anonymous “Aggregate Information” (such as information about how many users log onto our website). Unless you provide it to us voluntarily or the information is collected via cookies in the manner described in this notice, Stubbs Cole does not collect Personal Information in connection with your use of this website. You agree that we may use your information to respond to you regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your inquiry.

Your Access to and Control Over Information: You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website: See what data we have about you, if any; Change/correct any data we have about you; Have us delete any data we have about you; Express any concern you have about our use of your data.

Security: We take precautions to protect your information. You should not submit sensitive information via this website (other than as may be necessary to make a payment via our secure payment portal.) When you submit sensitive information via the website (or via our third party payment processing vendor), your information is protected both online and offline. Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the address of the web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Cookies: This website may use “cookies.” A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site. Some of our business partners (eg: payment processing vendor) may use cookies on our site. However, we have no access to or control over these cookies.

Updates: Our Privacy Policy may change from time to time and all updates will be posted on this page.

Privacy Notice Regarding Real Estate Transactions

Please read the privacy notice below. It has important information about the gathering and disclosure of information necessary for Stubbs Cole to complete a real estate transaction. This privacy notice is provided to you as a part of Stubbs Cole’s continuing effort to comply with the various rules and regulations applicable to real estate transactions.


As a part of your representation we collect and share with others certain personal information necessary to carry out the function for which we have been retained.


The types of Personal Information we collect and share depends on the service provided by Stubbs Cole. This information can include: name, address, social security number, telephone number, email, identification, date of birth, bank account routing information & location, and insurance information.


This information is necessary for Stubbs Cole to communicate with various people in order to appropriately represent you, process transactions, maintain internal accounting, respond to requests, and appropriately document and record real estate transactions.


Your information may be shared with any or all of the following, but only as is necessary for each to carry out their designated functions: title abstractors, paralegals, banks, title insurance companies, insurance providers, surveyors, inspectors, home owners associations, software providers, county officers, and real estate agents.

Our promise to you

Stubbs Cole is committed to maintaining the confidentiality of your personally identifiable information. Our firm has policies and procedures in place to secure your personal information in our office and during transit to third parties. Stubbs Cole will communicate to third parties only the information necessary to be disclosed in order for the recipient to perform their function for your closing. We ask that all third parties involved protect any personally identifiable information disclosed to them in the same manner they would protect their own, and in conformity with all applicable rules and regulations regarding the same.

Good Funds Settlement Act Notice

Please be advised effective September 14, 2015 pursuant to the Good Funds Settlement Act, all funds to closing in excess of $1,000.00 must be wired to our trust account for same day disbursement. Per the North Carolina Good Funds Settlement Act, “a settlement agent shall not cause a disbursement of settlement proceeds unless those settlement proceeds are collected funds.” Collected funds are defined as funds “deposited and irrevocably credited” to the trust account. Certified, official, and/or cashier checks are not considered collected funds on the same day they are deposited. We are sorry for any inconvenience or additional expense this may cause to you or our mutual client.

If you feel that we are not abiding by these privacy policies, you should contact us immediately via telephone or via email.